Your company'sdigital memory.

DashboardDashboard

What needs doing today and the figures behind it, cut to your package: invoices, supplier invoices awaiting approval, hours and projects, or the books. Plus a guided first-run checklist.

DashboardMy tasks

Everything waiting for you in one list: documents to approve, versions to read and confirm, the reviews and deadlines of your documents, your supplier invoices and your quality tasks, the overdue ones first.

Incoming invoicesIncoming invoices

Receive, check and approve your suppliers’ invoices — a photograph, a PDF or an XRechnung, all in the same inbox. Being able to receive them has been obligatory since 2025; issuing them only from 2027.

Incoming invoicesSuppliers

Your creditors with their account mapping and every bank account they have ever invoiced from — what makes the changed-IBAN warning possible.

DocumentsScan

Five-step wizard: capture, adjust, process, review, export — a photographed receipt becomes a compliant e-invoice.

DocumentsDocuments by email

Your own address for supplier invoices. Hand it out, or forward your existing mailbox to it — what arrives is read, checked and approved like a document you uploaded. With a sender list, format and size limits, and a log that names the refused messages too, so no supplier is left sending into nothing.

DocumentsDocument archive

Your company's digital memory: invoices, contracts, purchase orders, delivery notes, insurance policies, tax notices and correspondence in one place. Every document is read (text layer or OCR), its fields are prefilled, it gets a type, a category, a folder and tags, a deadline with a reminder, versions and an approval status — and the full-text search finds it by a word on page seven. Incoming invoices, journal entries, bank movements and assets link to the one document instead of copying it.

DocumentsContracts

Every contract at a glance, sorted by the day the notice must have arrived: term, notice period, renewal and monthly cost. The reminder comes before every notice day, also when a contract has renewed itself.

DocumentsTemplates

The templates for your QM documents: a QM manual by the chapters of ISO 9001, procedure, work instruction, form, checklist, guideline and record — as Word files, set up in one click. Every template becomes the first draft of a new document in one click, and any document of your own can become a template itself.

QualityQuality cockpit

Your quality management at a glance: how many controlled documents are in force, which reviews are due or overdue, who has not yet confirmed a version, which actions are overdue or wait for the check of their effectiveness, which processes are up for review — every figure with the records behind it. With TWT DMS ISO also internal audits, risk reviews, quality objectives, nonconformities, the management review, training and the audit readiness.

QualityProcesses

Your processes as P-001 with a process owner, department, purpose, inputs and outputs, the steps with who does them, and a review date. Procedures, work instructions, forms and records hang on the process, and so do the actions — from a process you find everything that belongs to it.

QualityQuality actions

Every improvement with a person responsible, a due date and a priority: started, done with what was done, and closed only once its effectiveness has been checked. The evidence sits in the archive as documents, every action hangs on the process it comes from, and it reminds before its date.

QualityImprovement ideas

Every employee hands in ideas: what could be better and what it would bring. The quality manager sees new ideas among the tasks, accepts them or rejects them with a reason; an accepted idea becomes an action with one click, until it is put into practice.

QualityQMS search

One search across the whole quality management system: documents, processes, risks, actions, audits and every other record, filtered by kind, status, the person responsible, employee, department, date and ISO 9001 clause. Start from a process and find everything linked to it.

QualityReports

The registers and reports as CSV for Excel: document register, approval history and action register; with TWT DMS ISO also training records, the risk register, nonconformities, audit reports, KPIs, management reviews and the readiness report.

ISO 9001ISO 9001

Every requirement of ISO 9001:2026 with its clause number, our explanation and your standing: who is responsible, whether it is fulfilled and which processes, documents and evidence carry it. What TWT DMS already counts as evidence is shown beside it. A preparation, not a certificate.

ISO 9001Audit readiness

Checks your quality management for anything incomplete or overdue: documents without approval or with an overdue review, missing owners and confirmations, open and overdue actions and nonconformities, missing internal audits, management reviews, quality objectives and KPI results, unreviewed risks, ISO 9001 requirements not yet assessed. The result: overall standing, critical issues, warnings, completed — every point with the record behind it. A tool to prepare, not a promise for the certification audit.

ISO 9001Organisation

The scope of your quality management system, the quality policy, the context and the departments with their heads and duties. Plus the interested parties with their requirements and the internal and external issues that bear on your quality management, climate change among them.

ISO 9001Risks and opportunities

Risks and opportunities kept apart: cause, consequence, probability and impact, the level they give in a matrix, the controls in place, the actions that treat them and a review date with a reminder.

ISO 9001Quality objectives

Measurable objectives with a KPI, a target and a person responsible. The values are entered period by period; the standing against the target and the trend follow from them.

ISO 9001Audits

The internal audit programme with type, scope, criteria, date and auditor. Findings are recorded in the audit — conform, observation, minor or major nonconformity — and open a nonconformity or an action right there where needed.

ISO 9001Nonconformities

Every nonconformity as NC-2026-001: where it comes from, how severe it is, the immediate correction and the cause. The cause is found first, then corrective actions are planned, their effect is verified only once they are done, and only what worked is closed.

ISO 9001Management review

The management review collects its own inputs: objectives and KPIs, complaints, audits and findings, nonconformities, actions, risks and opportunities, processes and documents. The assessment, the decisions and the actions they raise; approved, it is the record.

ISO 9001Training

Training sessions with participants, trainer, content and date. When a training is completed, the version in force of every document trained on is recorded that day: who was trained on which edition, and when.

ISO 9001Qualifications

Which qualification holds for how long and who must have it: forklift licence, first aider, welder certification, internal auditor. A completed training grants it to its participants by itself, and evidence can also be recorded by hand. The qualification matrix shows every person against every qualification: valid, ending soon, expired or missing, with a reminder before it ends.

ISO 9001Complaints

Every complaint from receipt to closure: looked at, justified or rejected, with its corrective action and nonconformity, resolved for the customer. Customers complain through a web form of your own with attachments and get a number at once. Who complained is kept apart, shown to the complaints team alone and erased on request; complaints to suppliers with an 8D report.

ISO 9001Test equipment

Every measuring and test instrument with its inventory number, location and calibration interval. Each calibration is recorded with its result, the laboratory and the calibration certificate; a passed one sets the next date, a failed one blocks the instrument and opens a nonconformity. A reminder comes before the date.

ISO 9001Supplier evaluation

Every supplier evaluated once a year: quality, delivery, price, communication and complaint handling, weighted by your own criteria, giving a grade of A, B or C. Beside it stand the year's figures from TWT: invoices, flagged and rejected invoices, credit notes and nonconformities. A C evaluation closes only with a follow-up action.

AdministrationCompanies

Full legal profile: register data, tax numbers, banking, branding and § 19 UStG small-business mode.

AdministrationUser Management

Invitations, access levels, per-user permission overrides and ownership transfer.

AdministrationImport data

Switch without retyping: your suppliers from a CSV file, as sevdesk, Lexware Office, Papierkram and Excel export them, so that every incoming invoice finds its supplier. Semicolons, umlauts and German numbers are recognised and the columns map themselves — with a dry run first and all-or-nothing on the way in.

AdministrationTwo-factor requirement

Whether a second factor stays voluntary, is required of everyone, or only of the access levels that can move money. Setting one up stays on each person’s own profile, and that page stays reachable so nobody is locked away from the requirement they have to meet.

AdministrationBilling

Plan and single-module subscriptions paid by card — the payment itself switches the module on.

AdministrationTWT invoices

Every invoice from TWT in one place, across all modules, with the payment status per module and each invoice as a PDF.

AdministrationCancellation

Contract, end of term and cancellation in one place. Paid time stays usable to the end of the period, and the cancellation can be withdrawn until then.

AdministrationAudit Logs

21 action types across 21 entity types, filterable and CSV-exportable, surviving deletion.

AdministrationIntegrations

API keys and webhooks: other systems read and write through the same interface the portal uses, with the same permissions — and get told when something happens.

AdministrationSupport

Help from inside the product: ask a question, attach a screenshot, read the answer in the same thread. Each person sees only their own requests.

AdministrationNotifications

Where the product writes to: e-mail, Telegram or WhatsApp — one set for the company, and one of their own for each person. With a test message, so a wrong number is caught at once instead of staying silent.